Positions with the GEMS Team

Senior Conference and Event Coordinator -
EventsAIR Experience Required

GEMS Event Management Australia Pty Ltd
Five Dock, Sydney

Event Management (Marketing & Communications)
$70,000 – $75,000 per annum + super (pro rata)

Join GEMS Event Management Australia, an award-winning conference management company, in delivering exceptional events since 1991. We're seeking an experienced Senior Conference Coordinator for a 6-month contract, with potential for permanency. This role offers remote or hybrid working arrangements, providing flexibility and work-life balance opportunities.

About the Role:

As a Senior Conference Coordinator, you'll lead the successful execution of client events from inception to conclusion. Collaborating with a small, dynamic team under the guidance of our Director of Operations, you'll play a pivotal role in ensuring seamless event experiences. Advanced proficiency in EventsAIR is essential.

Key Requirements:

  • Advanced skill level in EventsAIR
  • Minimum 3 years' project management experience, preferably in a PCO environment
  • Tertiary qualifications in Event Management, Hospitality, Tourism, or related disciplines
  • Proficiency in Microsoft Word, Excel, and PowerPoint; knowledge of HTML is advantageous
  • Exceptional written and verbal communication skills with a focus on customer service
  • Strong financial management and negotiation skills
  • High attention to detail and excellent time management
  • Positive attitude, flexibility, and ability to work under pressure


  • Coordinate multiple business events across Australia
  • Develop and maintain project plans in collaboration with the Conference Manager
  • Manage small event budgets and liaise with stakeholders
  • Participate in committee meetings and provide regular reporting
  • Develop conference marketing plans and collateral to meet delegate income targets
  • Secure sponsors and exhibitors to meet income targets

About GEMS Event Management Australia:

Located in Five Dock, our warehouse office offers a vibrant work environment with ample free parking. We prioritise professional development and work-life balance, fostering a supportive culture where team members thrive.

How to Apply:

To apply, please submit your resume via the 'Apply' button. For inquiries, contact Peta Webster at +61 2 9744 5252 or email pwebster@gemsevents.com.au.

Employer questions

Your application will include the following questions:
  • Which of the following statements best describes your right to work in Australia?
  • How many years' experience do you have in event management?
  • Do you have a current Australian driver's licence?
  • What's your expected annual base salary?
  • How much notice are you required to give your current employer?


Head Office 
GEMS Event Management Australia
Unit 15/118 Queens Road 
Five Dock NSW 2046

Regional Staff
Servicing Northern NSW Tweed region and across the mid-north coast, Port Macquarie and Coffs Coast regions.


+61 2 9744 5252
Email Contact
Postal Address - PO Box 1221
Burwood NSW 1805



We respectfully acknowledge the traditional lands of the Wangal people of the Eora nation, the Goodjinburra people of the Bundjalung nation and the Gumbaynggirr people of the Gumbaynggirr nation, upon which our offices reside and pay our respect to Elders past, present and emerging.

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